Attend IT Limited Blog

How to Calculate if That Print Job Was Really Worth It

How to Calculate if That Print Job Was Really Worth It

There are a few sounds that are familiar to any office: keys clacking away, coffee being sipped (or slurped), and the rattling, squawking hum of the printer. Yet this image presents a crucial question: do you know how much your printer is costing your business each time it is used? In today’s blog, we’ll review how you can calculate this investment.

Why Cost-Per-Page is So Important
It is pretty common knowledge in the business world that, in order for a printer to properly print, it needs to have ink with which to print. This ink comes in the form of ink cartridges, which need to be replaced once the ink within them has been spent. These cartridges are, unfortunately, anything but cheap - and you usually have to purchase multiple to get the full benefits of a multicolor printer.

This is part of the reason that it is important for you to know your printer’s average cost-per-page (CPP), or at least have a figure that is reasonably close. If your business relies heavily on paper documents in its daily processes, these costs can be considerable.

How to Calculate the Average Cost-Per-Page
Despite different ink cartridges being made for a variety of different printers, the calculation to determine your CPP is relatively simple. All you have to do is divide the price of the cartridge by the cartridge yield rating, or how many pages the cartridge should be expected to print. This number can be found on the cartridge’s packaging.

So, if you spent $25 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

25/525 = 0.048 you a cost of about 5 cents per page.

Calculating CCP in More Complicated Printers
The fact that not all ink cartridges are the same can add a step or two to this calculation. Since many modern printers now rely on different cartridge configurations, like an individual cartridge for each color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black, and cyan, yellow, magenta). Regardless, your calculation will be more or less the same, with minor adjustments to account for how the colors are clustered or divided.

Basically, when adding color into the equation, find the CPP of each color and combine your totals - including black. It is important to remember that when printing something in color, you’re apt to use just as much, if not more, black ink as well.

Furthermore, it is important to consider that ink cartridge manufacturers will often base their yield rating on standardized business documents, with a certain percentage of the document being covered in ink. Therefore, printing something that doesn’t fit into these constraints will throw off the yield, which can happen based on what kind of document you are printing, and even what kind of paper you’re using.

Controlling Your Prints
Calculating your investment into each print can also provide you with some invaluable insight into the goings-on at your office. Mostly, it may show you that you are spending far more than you should be on printed materials.

Attend IT Limited can help with that. We can help you implement the solutions that will allow you to cap each user’s printer use, streamlining and optimizing your ability to use it and remain fiscally responsible. Alternatively, we can also offer collaboration solutions that can help reduce your reliance on physical documents entirely.

Give us a call at 020 8626 4485 to learn more!

Automating Maintenance Saves Organizations More th...
Tech Term: Chromebook


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, August 15 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Business Computing Technology Network Security Tip of the Week Privacy Best Practices Cloud Productivity Disaster Recovery communications Hackers IT Support Outsourced IT Backup Hosted Solutions Business VoIP IT Services Malware Email Business Continuity Data Recovery Mobile Devices Small Business Managed IT Managed IT services Saving Money Managed IT Services Internet Data Data Backup Mobility Smartphone Internet of Things Avoiding Downtime Software Innovation Computer Save Money Automation BYOD Cloud Computing Server Mobile Device Management Hardware Compliance BDR Firewall Quick Tips Information Technology Cost Management Hosted Solution Budget Efficiency Cybersecurity Business Management Saving Time Automobile Data Breach Microsoft Passwords Redundancy Personal Information Ransomware Tech Term Android Recovery Managed Service Provider History Telephone Systems Router Content Filtering Devices Phishing Remote Computing Data Management Audit Collaboration MSP Network WPA3 Spam Apple Update Wasting Money Dark Web Artificial Intelligence Printing Data Security Legal Instant Messaging Evernote Streaming Media Browser App IT Support intranet File Storage User Error Computers Wireless Internet Administration Computing Amazon Social Engineering Education Cleaning Productivity Wireless Technology Holiday Vulnerability Regulation Mobile Networking Content Filter Marketing SaaS Managed IT Service Work/Life Balance Phone System Gadgets OneNote Government Data Loss Document Management Hacking Gamification Colocation Entertainment Samsung Analysis Virtual Assistant Nanotechnology Application Data Protection Money Black Market Professional Services Workers Disaster Monitoring Upgrade Chromebook VPN Save Time Smart Technology Hacker HIPAA Training Alexa for Business Transportation Two-factor Authentication End of Support Flexibility Microsoft Office The Internet of Things Electronic Medical Records Management Google iPhone Lifestyle Windows 10 Cybercrime Virtualization Smart Tech Social Media Hard Drives Project Management Risk Management Students Proactive IT Going Green Value Communication Software as a Service Spyware Mobile Computing Applications Commerce Facebook Business Technology Financial Technology Upgrades Password IoT Advertising Shadow IT Big Data Connectivity Business Intelligence Solid State Drive Unified Communications Gifts Data Theft Politics Charger Identity HaaS Tech Support PowerPoint Alert Internet Exlporer NFL Maintenance Managing Stress Emergency Consultant Windows Comparison Language Antivirus Vendor Management Windows 10 Excel Licensing USB Books Social Storage Worker Commute Scam Remote Monitoring Experience Data Privacy Robot Television CrashOverride Fraud Emails IT Solutions Humor Computer Care Word eWaste Google Assistant User Tips HBO Search Specifications PDF Best Practice Virtual Reality Wireless Sports IT budget Employer-Employee Relationship Financial Credit Cards Hard Drive Bandwidth Mobile Device Edge Webinar WIndows Server 2008 How To Unsupported Software Windows Ink Device Security Worker Twitter Miscellaneous Touchscreen Sales Virus Bring Your Own Device iOS Sync Apps WiFi Data Storage Relocation Cortana Blockchain Office 365 Smartphones Current Events FAQ Music Users Meetings Law Enforcement Google Docs Ciminal Memory IT solutions Patch Management App store Root Cause Analysis Google Maps Battery Computer Forensics IT Management Retail Proactive Hybrid Cloud Text Messaging Travel Updates Encryption Unified Threat Management Screen Mirroring Video Games Identities Wi-Fi Computer Accessories Adobe Wireless Charging Analytics Settings Reputation Microsoft Excel Private Cloud Windows 10s Outlook Conferencing Websites Company Culture Mobile Security Information Augmented Reality Operating System Point of Sale Gmail Scalability Computer Fan Office Tips Tablets Microsoft Word Safety Google Drive Cast Health Legislation Telephony Workplace Tips WannaCry Chrome Business Strategy File Sharing Identity Theft Office Hard Disk Drive Shortcut