3 minutes reading time (566 words)

How to Calculate if That Print Job Was Really Worth It

How to Calculate if That Print Job Was Really Worth It

There are a few sounds that are familiar to any office: keys clacking away, coffee being sipped (or slurped), and the rattling, squawking hum of the printer. Yet this image presents a crucial question: do you know how much your printer is costing your business each time it is used? In today’s blog, we’ll review how you can calculate this investment.

Why Cost-Per-Page is So Important
It is pretty common knowledge in the business world that, in order for a printer to properly print, it needs to have ink with which to print. This ink comes in the form of ink cartridges, which need to be replaced once the ink within them has been spent. These cartridges are, unfortunately, anything but cheap - and you usually have to purchase multiple to get the full benefits of a multicolor printer.

This is part of the reason that it is important for you to know your printer’s average cost-per-page (CPP), or at least have a figure that is reasonably close. If your business relies heavily on paper documents in its daily processes, these costs can be considerable.

How to Calculate the Average Cost-Per-Page
Despite different ink cartridges being made for a variety of different printers, the calculation to determine your CPP is relatively simple. All you have to do is divide the price of the cartridge by the cartridge yield rating, or how many pages the cartridge should be expected to print. This number can be found on the cartridge’s packaging.

So, if you spent $25 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

25/525 = 0.048

...giving you a cost of about 5 cents per page.

Calculating CCP in More Complicated Printers
The fact that not all ink cartridges are the same can add a step or two to this calculation. Since many modern printers now rely on different cartridge configurations, like an individual cartridge for each color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black, and cyan, yellow, magenta). Regardless, your calculation will be more or less the same, with minor adjustments to account for how the colors are clustered or divided.

Basically, when adding color into the equation, find the CPP of each color and combine your totals - including black. It is important to remember that when printing something in color, you’re apt to use just as much, if not more, black ink as well.

Furthermore, it is important to consider that ink cartridge manufacturers will often base their yield rating on standardized business documents, with a certain percentage of the document being covered in ink. Therefore, printing something that doesn’t fit into these constraints will throw off the yield, which can happen based on what kind of document you are printing, and even what kind of paper you’re using.

Controlling Your Prints
Calculating your investment into each print can also provide you with some invaluable insight into the goings-on at your office. Mostly, it may show you that you are spending far more than you should be on printed materials.

Attend IT Limited can help with that. We can help you implement the solutions that will allow you to cap each user’s printer use, streamlining and optimizing your ability to use it and remain fiscally responsible. Alternatively, we can also offer collaboration solutions that can help reduce your reliance on physical documents entirely.

Give us a call at 020 8626 4485 to learn more!

Automating Maintenance Saves Organizations More th...
Tech Term: Chromebook
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, 23 May 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Business Computing Network Security Technology Privacy Best Practices Tip of the Week Cloud Disaster Recovery communications Outsourced IT Hackers IT Support Productivity IT Services Backup Hosted Solutions VoIP Malware Business Continuity Small Business Managed IT Services Managed IT Saving Money Email Business Data Recovery Mobile Devices Managed IT services Internet Mobility Data Internet of Things Software BYOD Automation Avoiding Downtime Mobile Device Management Smartphone Computer Data Backup Save Money Hardware Server Cloud Computing Innovation Information Technology Quick Tips Budget Hosted Solution Cybersecurity Cost Management Firewall Passwords Redundancy Tech Term Ransomware Content Filtering Business Management Recovery Managed Service Provider History Data Breach Saving Time Data Management Audit Devices Personal Information Efficiency Automobile Compliance Telephone Systems Collaboration Android Phishing Hard Drives Financial Technology Browser Phone System The Internet of Things Windows 10 Cybercrime Document Management Hacking User Error Samsung Facebook Application Communication Connectivity Entertainment Commerce Password Disaster Mobile Networking Value Social Engineering Solid State Drive Printing Marketing Advertising Save Time Smart Technology Data Loss Upgrades HIPAA Training Update Two-factor Authentication Business Intelligence Streaming Media Gadgets Legal Electronic Medical Records Professional Services Workers Spam Artificial Intelligence Virtualization Dark Web Computing Risk Management Data Security VPN Administration App IT Support Content Filter Lifestyle Wireless Technology Transportation Shadow IT Google Big Data Analysis Microsoft Office Project Management Monitoring Social Media Remote Computing Vulnerability Regulation Colocation Proactive IT Software as a Service Spyware SaaS Managed IT Service Government IoT Money Mobile Computing Applications OneNote Chromebook Going Green Data Protection Nanotechnology Black Market MSP Management Hacker BDR Network Computers Apple End of Support Flexibility Cleaning Smart Tech Holiday intranet iPhone Evernote Microsoft Work/Life Balance Reputation Fraud Unified Threat Management Screen Mirroring Specifications Windows 10s Outlook Scalability Worker Word eWaste Settings Operating System Robot Sports IT budget Health User Tips Augmented Reality Office Tips Identity Office 365 Smartphones Music Credit Cards Computer Fan Workplace Tips Edge Cast Sales Virus Hard Disk Drive Shortcut Internet Exlporer Battery Windows Ink Device Security Business Strategy HaaS Cortana Blockchain Windows Encryption Miscellaneous Data Privacy Wi-Fi Computer Accessories Social Google Assistant Analytics FAQ Instant Messaging Google Docs Ciminal Consultant Users Company Culture Retail Proactive Windows 10 Excel Humor Point of Sale Google Maps Identities Emails IT Solutions Search Safety Travel Updates Television CrashOverride Hard Drive Telephony HBO Wireless Twitter Adobe Wireless Charging Computer Care PDF Best Practice Identity Theft Office Microsoft Excel Productivity Politics Charger Conferencing Websites How To Private Cloud Legislation Webinar WIndows Server 2008 Managing Stress Emergency Tablets Microsoft Word Mobile Device Router Antivirus Vendor Management Touchscreen Relocation Upgrade Computer Forensics USB Google Drive Books WannaCry Unsupported Software Apps App store Worker Commute Scam File Sharing Chrome Experience Gifts Data Theft iOS Sync Current Events Tech Support WiFi Data Storage Law Enforcement Comparison Language IT solutions Patch Management Education Alert NFL Maintenance Meetings Storage IT Management Video Games Gmail Virtual Reality Licensing Root Cause Analysis Text Messaging Mobile Security Employer-Employee Relationship