Attend IT Blog

Attend IT Limited has been serving the Brentford area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Better Understand What Your Business Is Paying for Printing

Better Understand What Your Business Is Paying for Printing

With businesses actively searching for ways to cut costs in the shadow of the COVID-19 pandemic, one place a lot of businesses are considering cutting is their printing initiatives. Today, there are several new solutions that can provide businesses options without having to rely on printed materials. If your business is one that cannot, however, you should know just how much your printer is costing your business. In today’s blog, we’ll review how you can calculate this investment.

The Cost-Per-Page Metric Is Crucial to Identify

Printing costs are typically tied up in ink/toner. That’s not the only cost, but unless you are using premium paper to print out sales and marketing reports or the company newsletter, it is the major one. For color printers, it’s an even larger expense since you typically need multiple toner cartridges to get the desired effect. This is why knowing what your organization is paying per page to print is so crucial. It’s a pretty straightforward equation.

How to Calculate the Average Cost-Per-Page

To calculate the average cost per printed page all you need to do is divide the price of your ink/toner by the cartridge’s yield rating. This can be found on the packaging. 

$40 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

40/525 = 0.076 you a cost of about 8 cents per page.

Of course, not all ink cartridges are the same, printers aren’t always efficient. Some printers require more cartridges than others. Calculating the total cost of printing per page when you use multiple printers and multiple types of printers may get difficult. It will basically require finding the cost and yield rating for each cartridge, doing that math, and then adding in the cost to run the printer, the paper costs, and any other time and materials used. After it is all said and done, it can be upwards of $.10 a page. That type of cost isn’t doing your business any favors. 

Controlling Your Printing Costs

Today, there are print management platforms that can dictate who can print materials on which machine, and even give them a maximum number of prints in a given time period. Controlling your printing costs takes diligence and oversight. 

Today, there are plenty of digital solutions that can help eliminate a lot of the printing costs your organization has to deal with. There are document management platforms that file your digital files as documents, providing a way to basically eliminate printing costs. There are other paperless office initiatives that can deliver cost stabilization and even reduce your company’s carbon footprint.

At Attend IT Limited, we can help your business cut down or eliminate printing costs and present you with a more dynamic way to share and send documents. Call us today at 020 8626 4485 to learn more.

Is Your Business Equipped for Modern Collaboration...
Look Outside Your Business to Get the Help You Nee...

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Technology Business Computing Network Security Productivity Best Practices Cloud Tip of the Week Data Backup Managed IT Services communications Hackers IT Services Data Recovery Disaster Recovery Data IT Support Business Hosted Solutions VoIP Privacy Malware Cybersecurity Innovation Backup Business Continuity Mobile Devices Small Business Efficiency Software Internet Email Computer Phishing Outsourced IT Cloud Computing Business Management Hardware Productivity BDR IT Support Collaboration Internet of Things Automation Information Technology Saving Money Microsoft Ransomware User Tips Smartphones Upgrade Server Smartphone Workplace Tips Risk Management Budget Meetings Compliance Managed IT Managed IT services Mobility Covid-19 Mobile Device Management Artificial Intelligence Training Network Workplace Strategy Save Money Managed Service Provider BYOD Communication Remote Workers Mobile Device Avoiding Downtime Wi-Fi Passwords Gadgets Windows 7 Quick Tips Users Spam Google Human Resources Remote Computing Windows 10 Content Filtering Instant Messaging Data Management Managed Service Wireless Cost Management Remote MSP Time Management History Employee-Employer Relationship Virtual Private Network Computers VPN Hosted Solution Android Firewall Printing Remote Work Document Management Networking Password Social Media Solid State Drive Wireless Internet Computing Help Desk Laptop Chrome Encryption Personal Information Devices IT Service Video Conferencing Monitoring Machine Learning Audit Managed Services Conferencing Government Voice over Internet Protocol Telephony Software as a Service Hybrid Cloud Big Data Telephone Systems Router Printers Office Marketing Paperless Office Manufacturing Automobile Recovery Hacker Information Business Technology Mobile Office Backup and Disaster Recovery Maintenance End of Support Value Redundancy Printer Hard Drives Saving Time Tech Term Data Breach Employer-Employee Relationship Data Security Microsoft Office Infrastructure Advertising App File Storage Windows Server Application PCI DSS Proactive IT Private Cloud Employees Entertainment Data Loss Samsung Update Amazon Disaster Hiring/Firing Mobile Computing Applications Online Storage Office 365 Going Green Payroll Blockchain Content Filter E-Commerce Save Time Professional Services Smart Technology Workers Employer/Employee Relationships Legal Videoconferencing SaaS Managed IT Service Bandwidth Battery Two-factor Authentication Regulations Compliance Vulnerability Regulation Gamification Copiers HIPAA Administration OneNote Analysis Virtual Assistant Electronic Medical Records Proactive RMM Telephone Customer Relationship Management Leadership Virtualization Lifestyle Data Protection Payment Cards Travel Cost Wireless Technology Nanotechnology Company Culture Project Management AI Streaming Browser Chromebook Going Paperless Voiceover Internet Protocol Colocation Alexa for Business Windows 11 Spyware Shadow IT IoT Outsource IT Management Outsourcing Social Engineering Money File Sharing Black Market Smart Tech Vendor The Internet of Things Students Utility Computing Business Telephone Bitcoin Azure e-waste Fiber Optics Antivirus Apple Vendor Management Troubleshooting Commerce Financial Technology Flexibility intranet Workstations Customer Service Upgrades Connectivity Cybersecurty Evernote iPhone Unified Communications Smartwatch Computer Repair Finance Windows 10 Cybercrime Business Intelligence WPA3 SMB Active Directory Education Cleaning Cabling Windows Server 2008 Holiday User Error Wasting Money Development Operating System Break/Fix Window 10 Work/Life Balance Word Remote Working Transportation Facebook Phone System Copier Streaming Media Downtime Mobile Hacking Inventory Management Dark Web Remote Monitoring Data Privacy Worker Credit Cards Environment Excel Peripheral Holidays Edge Television CrashOverride Keyboard Sales Virus Workstation HaaS Emails IT Solutions Google Assistant Co-Managed Services 5G Windows Ink Device Security Reviews Internet Exlporer Investment Communitications Music Cortana Net Neutrality Work Google Drive HBO Camera Threats Windows Computer Care Financial Google Docs Ciminal Hard Drive Security Cameras Processor FAQ Workplace Strategies Social Access Control OneDrive Humor Micrsosoft Retail Telework Alert Webinar WIndows Server 2008 Twitter Medical IT Google Maps Computer Accessories Bring Your Own Device ROI Hosted Desktop Analytics Identities Touchscreen Projects Scams Updates SSD Search Unsupported Software Microsoft Excel PDF Best Practice WiFi Data Storage Benchmarks Point of Sale Adobe Wireless Charging iOS Sync Memory Admin Sabotage Biometrics Robot How To App store Digital Signage Safety Websites Audits IT solutions Patch Management Computer Forensics Hyperlink eCommerce Windows Server 2008 R2 Smart Devices Legislation Authentication IT Management Employee Managed Services Provider Identity Theft Tablets Microsoft Word Root Cause Analysis Politics Charger Computer Tips Apps Unified Threat Management Screen Mirroring WannaCry Policy Print Management Relocation PC Current Events Settings Mobile Security Managing Stress Emergency Gifts Data Theft Solutions Supply Chain Law Enforcement Windows 10s Outlook Gmail Wasting Time Tech Support Augmented Reality USB Books Comparison Language Internet Service Provider Windows 8.1 Miscellaneous Facebook Privacy Worker Commute NFL Scam Innovations Remote Management Experience Storage Text Messaging Cast Licensing Procedure Healthcare Video Games Computer Fan Keyboard Shortcuts Business Strategy Identity Reputation Hard Disk Drive Shortcut PowerPoint Accessory YouTube Fraud CRM Virtual Reality Specifications Voice Display eWaste Telephone System Scalability Sports IT budget Office Tips Consultant Testing Myths Organization Health Server Maintenance Inventory