Attend IT Blog

Attend IT Limited has been serving the Brentford area since 2003, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

File Digitization Brings a New Element to Your File Management

File Digitization Brings a New Element to Your File Management

Most modern organizations will have digitized their businesses to at least some degree without really putting much effort or thought into it. This massive and often unconscious change has created a lot of benefits for businesses with perhaps one of the most overlooked benefits being document digitization. Today, we want to discuss the great benefits that come from this initiative and why you should consider it.

The long and short of digitization is that most businesses have attempted to do this over time rather than all at once, something which has created a lot of unknowns and unanswered questions. In fact, many of these companies started this process before the cloud, when it was expected to require floppy disks, CDs, and flash memory.

Defining Document Digitization

The big strategy involved with document digitization is to eliminate the need for printing, paper, and physical storage, to instead rely on cloud storage and access for all of your document needs. You can store your files in a digital space while also sending and backing up all files in the cloud. This is far easier than attempting to store and back up physical documents.

For certain practices and organizations that rely on their documentation, like legal and medical fields, a secure digital place to store files is absolutely crucial. It helps with the retrieval of personal data, and it helps them provide better services and care to their customers—particularly in high-stress scenarios.

How Does It Work?

First, you’ll need to know that digitization is different from the development of digital documents. Digitization is the act of taking your current physical documents on file and converting them into digital media. These documents aren’t necessarily scanned in; rather, they are adapted to a digital form, allowing them to be searched and indexed within your management system.

This is important because it allows you to reap considerable benefits from being able to find documents when you need them most. You’ll need to determine how each of your documents will be classified, but it makes the digitization process easier. Your system will also require standardization in a well-considered order. All of this makes sure that the process for indexing will be as seamless as possible. You’ll have a redundant, reliable, and secure database to house your documents.

Attend IT Limited can help equip your business with such a tool. To learn more about what we can do for your business, call us today at 020 8626 4485.

Modern Businesses Need Modern Tech Support
What Can We Learn from T-Mobile’s Latest Data Brea...

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Technology Business Computing Network Security Productivity Best Practices Cloud Tip of the Week Data Backup Managed IT Services Hackers Business IT Services Disaster Recovery communications Data Data Recovery IT Support Privacy VoIP Hosted Solutions Software Innovation Backup Mobile Devices Cybersecurity Malware Small Business Efficiency Business Continuity Saving Money Computer Phishing Hardware Internet Cloud Computing Outsourced IT Email Business Management Productivity Automation Collaboration Microsoft BDR User Tips Smartphones Information Technology Internet of Things IT Support Ransomware Smartphone Workplace Strategy Upgrade Server Covid-19 Workplace Tips Managed IT Artificial Intelligence Quick Tips Users Mobile Device Management Risk Management Meetings Budget Managed IT services Network Compliance Mobility Communication Managed Service Provider BYOD Mobile Device Training Save Money Remote Document Management Gadgets Networking Windows 7 Avoiding Downtime Human Resources Wi-Fi Google Remote Workers Passwords Spam Android Firewall Password Remote Work Information Windows 10 History Employee-Employer Relationship Content Filtering Instant Messaging VPN Printing Hosted Solution Virtual Private Network Data Management Wireless Microsoft Office Cost Management Remote Computing Router Project Management Chrome Time Management MSP Managed Service Computers Employer-Employee Relationship Redundancy Data Security Machine Learning Voice over Internet Protocol Tech Term Marketing Solid State Drive Recovery Business Technology Mobile Paperless Office Manufacturing Laptop Backup and Disaster Recovery Personal Information Mobile Office Encryption Video Conferencing Devices Wireless Internet Computing Social Media Managed Services Government Audit Telephony Telephone Systems Office Conferencing Big Data Software as a Service Hacker Help Desk Automobile IT Service Value Monitoring End of Support Hard Drives Maintenance Hybrid Cloud Saving Time Printer Printers Data Breach Dark Web Social Engineering Work/Life Balance Voiceover Internet Protocol Smart Tech Vendor Remote Working User Error Students Utility Computing Copier Advertising App Phone System Inventory Management Word Hacking Update Entertainment Samsung PCI DSS Financial Technology Application Infrastructure Unified Communications Office 365 Hiring/Firing Business Telephone Connectivity Disaster Data Loss Legal e-waste Fiber Optics WPA3 SaaS Managed IT Service Employer/Employee Relationships Azure Vulnerability Regulation Save Time Smart Technology Administration Blockchain Wasting Money OneNote HIPAA Regulations Compliance Professional Services Workers Troubleshooting Battery Two-factor Authentication Videoconferencing Remote Monitoring Nanotechnology Transportation RMM Smartwatch Computer Repair Streaming Media Data Protection Electronic Medical Records Leadership Wireless Technology Cybersecurty PDF Windows Server 2008 Proactive File Storage Virtualization Cost SMB Active Directory Colocation Break/Fix Lifestyle Window 10 Amazon Company Culture Going Paperless Travel Development Proactive IT Private Cloud AI Streaming Payroll Going Green Windows 11 Content Filter Mobile Computing Files Applications Money Downtime Outsource IT Employees Black Market Bandwidth Shadow IT Outsourcing Windows Server Spyware Gamification The Internet of Things Current Events Online Storage IoT Analysis Virtual Assistant Telephone Antivirus Vendor Management Commerce Bitcoin Microsoft Outlook E-Commerce File Sharing Flexibility Copiers Chromebook Upgrades iPhone Apple Customer Service Windows 10 Cybercrime Customer Relationship Management Alexa for Business Business Intelligence Browser Workstations intranet Holiday Cabling Operating System Evernote Management Education Cleaning Finance Facebook Payment Cards Voice Office Tips Sabotage Consultant Virtual Reality Telephone System Health Benchmarks Fraud Specifications eCommerce Mobile Security Organization Digital Signage eWaste Gmail Wasting Time Excel Internet Exlporer Employee Sports Managed Services Provider IT budget Television CrashOverride Environment HaaS Windows Server 2008 R2 Smart Devices Emails IT Solutions Worker Keyboard Shortcuts Computer Care Workstation PC Credit Cards HBO Miscellaneous Reviews Print Windows Edge Net Neutrality Work Sales Virus Identity Music Social Windows Ink Device Security PowerPoint Accessory Cortana Humor Facebook Privacy Workplace Strategies Display Webinar WIndows Server 2008 Unsupported Software Computer Accessories Telework FAQ Testing Touchscreen Database Search Google Docs Ciminal YouTube Retail Best Practice Data Privacy WiFi Data Storage Analytics SSD Google Maps Peripheral iOS Sync How To Identities Updates CRM Google Assistant Co-Managed Services IT solutions Patch Management Point of Sale Financial Root Cause Analysis Audits Adobe Server Maintenance Wireless Charging Inventory Camera IT Management Safety Biometrics How To Microsoft Excel Myths Identity Theft Authentication Apps Holidays Websites Hard Drive Unified Threat Management Screen Mirroring Google Drive Relocation Access Control 5G Legislation Settings Politics Charger Policy Print Management Law Enforcement Tablets Microsoft Word Keyboard Twitter Windows 10s Outlook Computer Tips Bring Your Own Device Augmented Reality Solutions Supply Chain Investment WannaCry Communitications Projects 2FA Alert Managing Stress Emergency Threats Worker Commute Scam Internet Service Provider Windows 8.1 Text Messaging OneDrive Gifts Data Theft Cast USB Books Innovations Remote Management Security Cameras Video Games Processor Tech Support Memory Admin Computer Fan Medical IT Comparison Language App store Business Strategy Experience Procedure Healthcare Reputation NFL Micrsosoft Computer Forensics Hyperlink Hard Disk Drive Shortcut Scalability Scams Robot Licensing ROI Hosted Desktop Virtual Desktop Storage