Attend IT Limited Blog

By accepting you will be accessing a service provided by a third-party external to https://www.attendit.net/

It’s Time to Take Control Over Your Printers!

It’s Time to Take Control Over Your Printers!

It’s pretty easy to ignore the printers around your office - until they run out of toner/ink, or jam, or just disappear from your network for seemingly no reason. Okay, it’s easy to ignore printers most of the time. Unfortunately, business owners do tend to ignore their printers, and this can get really expensive over time.

Every business has different needs for their printers. Your office might have a low-end consumer-based printer on a few desks, or you have a centralized network printer/copier/scanner that everyone can use. Some businesses might have several of these printers, and others might have gone paperless to free themselves from the expense of paper and toner.

Regardless of your situation, if you have printers, you should have them managed and controlled.

You Can Manage and Control the Expenses Tied to Printing

Printer ink and toner isn’t cheap. Unnecessary printing can really add up over time. That’s why some businesses have opted to go paperless with digital documentation solutions (among other reasons; it’s easier to store, search, share, and backup digital data compared to printed documentation too). A business that normally prints a few thousand documents a year will feel the cost savings after they eliminate printing altogether.

Reducing the amount that your users print can really make a difference over time. For example, enforcing users to only print in black and white unless color is necessary, and enforcing double-sided printing are a few small policies that will reduce your costs.

In a recent survey by Xerox, it was found that 64 percent of small businesses aren’t tracking their printer usage costs. The report also revealed that 47 percent of businesses felt that employees just printing out emails was a big part of their printer usage. There is clearly some waste happening here.

Printer Management is Worth Investing In

A small business can deploy tools to control, report on, and restrict printer usage throughout an office environment. As mentioned before, every business is going to have different requirements and needs, but simply establishing the policies that prevent users from wasting resources by printing out their emails will lead to savings over time.

Another often ignored aspect of owning a printer (or multiple printers) is that, like any device on your network, they are another endpoint. This means they need to be kept updated, maintained, and secure. There have been many cases over the last couple years where cybercriminals have utilized office printers as an entry-point for spreading malware or breaching data. These types of exploits can cost your business a lot more than another ream of paper or toner cartridge.

Consider Going Paperless

This might not always be an easy option for some businesses who rely on printed documents, but taking steps to reduce the amount of printing your business does can help reduce costs and actually make it easier to share, protect, and back up documents. Going fully digital means that documents can be searched, copied, organized, and shared securely, and backed up without requiring paper, toner, or bulky filing cabinets. Today, even contracts can be shared and signed digitally without a single sheet of paper being used.

If you want to learn more about how we can help your business cut costs and reduce the amount of resources you use, give us a call at 020 8626 4485.

Who Fixes Broken Technology with Managed Services?
Taking a Short Look at Emerging Technology
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, July 09 2020

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Network Security Technology Business Computing Tip of the Week Best Practices Cloud Managed IT Services Productivity Hosted Solutions Disaster Recovery Privacy communications Malware Data Recovery Hackers Data Business Data Backup Innovation VoIP Outsourced IT Backup IT Services Cloud Computing Productivity Email Small Business Software Cybersecurity Efficiency IT Support Mobile Devices Computer Business Continuity Internet IT Support Hardware Business Management Automation Upgrade Saving Money Internet of Things Microsoft Managed IT Information Technology Managed IT services Server Smartphone Phishing Collaboration BDR User Tips Mobility Mobile Device Management Budget Windows 7 Network Artificial Intelligence Avoiding Downtime Save Money Managed Service Provider BYOD Risk Management Communication Password Spam Compliance Passwords Computers Ransomware Firewall Gadgets History Quick Tips Smartphones Cost Management Meetings Hosted Solution Virtual Private Network Remote Computing Data Management Conferencing Remote Work Value Audit Business Technology Workplace Tips Remote Workers Solid State Drive MSP Saving Time Automobile Data Breach Printing Data Security Human Resources Windows 10 Redundancy Personal Information Tech Term Android Recovery Networking Marketing Document Management Telephone Systems Router IT Service Paperless Office Manufacturing Content Filtering Managed Service Training Devices Hybrid Cloud Microsoft Office Google Hard Drives Development Going Green Operating System Break/Fix Window 10 Software as a Service Spyware Mobile Computing Applications Commerce Facebook Downtime Financial Technology Upgrades IoT Telephony Advertising Windows Server Shadow IT Big Data Connectivity Employee-Employer Relationship Business Intelligence Employees Office Unified Communications Update Help Desk WPA3 Online Storage Apple Antivirus Wasting Money Dark Web E-Commerce Legal Remote Monitoring Instant Messaging Evernote Streaming Media Browser App Copiers intranet Administration Video Conferencing File Storage Customer Relationship Management User Error Wireless Internet Holiday AI Computing Amazon Social Engineering Payment Cards Word Education Cleaning Wireless Technology Payroll Vulnerability Regulation Machine Learning Mobile Content Filter SaaS Managed IT Service Wireless Voiceover Internet Protocol Work/Life Balance Employer-Employee Relationship Colocation Phone System Outsource IT Bandwidth Mobile Device OneNote Government Voice over Internet Protocol Data Loss Hacking Gamification Entertainment Samsung Time Management Analysis Virtual Assistant Nanotechnology Application Data Protection Money Black Market Professional Services Workers Disaster Monitoring Business Telephone Office 365 Hacker Azure Chromebook Users VPN e-waste Fiber Optics Save Time Smart Technology Proactive HIPAA Workstations Alexa for Business Transportation Backup and Disaster Recovery Two-factor Authentication End of Support Flexibility Mobile Office The Internet of Things Cybersecurty Travel Encryption Electronic Medical Records Management Printers iPhone Computer Repair Lifestyle Wi-Fi Private Cloud Windows 10 Cybercrime SMB Active Directory Virtualization Covid-19 Smart Tech Social Media Vendor Windows Server 2008 Project Management Students Proactive IT Utility Computing CRM Websites Company Culture Mobile Security Information Augmented Reality Point of Sale Gmail Wasting Time Scalability Computer Fan Office Tips Myths Tablets Microsoft Word Safety PCI DSS Google Drive Cast Health Server Maintenance Inventory Legislation Keyboard Shortcuts Hard Disk Drive Shortcut WannaCry Workstation Chrome Business Strategy Holidays File Sharing Identity Theft Keyboard Gifts Data Theft Politics Charger Net Neutrality Identity HaaS 5G Tech Support PowerPoint Accessory Alert Internet Exlporer Vendor Management Threats NFL Maintenance Managing Stress Emergency Regulations Compliance Display Consultant Windows Investment Communitications Comparison Language Excel Security Cameras Processor Licensing USB Books Telework Testing Social OneDrive Storage Worker Commute Scam Humor Micrsosoft Experience Data Privacy Robot Television CrashOverride Medical IT Fraud Peripheral Emails IT Solutions Computer Care Scams eWaste Managed Services Google Assistant Co-Managed Services HBO Search ROI Hosted Desktop Specifications Financial PDF Best Practice Benchmarks Virtual Reality Audits Camera Sabotage Sports IT budget How To Digital Signage Credit Cards Hard Drive eCommerce Edge Access Control Webinar WIndows Server 2008 Sales Virus Unsupported Software Employee Managed Services Provider Windows Ink Device Security Worker Policy Twitter Telephone Miscellaneous Touchscreen Windows Server 2008 R2 Smart Devices Bring Your Own Device iOS Sync Apps Solutions Projects WiFi Data Storage Relocation PC Cortana Blockchain Patch Management Current Events FAQ Music Internet Service Provider Law Enforcement Google Docs Ciminal Memory Admin IT solutions Troubleshooting Retail App store Root Cause Analysis Facebook Privacy Google Maps Battery Procedure Computer Forensics Hyperlink IT Management Text Messaging Updates Printer Unified Threat Management Screen Mirroring Video Games Smartwatch Identities Computer Accessories Windows 10s Outlook Adobe Wireless Charging Analytics Settings Reputation YouTube Microsoft Excel