Attend IT Limited Blog

It’s Time to Take Control Over Your Printers!

It’s Time to Take Control Over Your Printers!

It’s pretty easy to ignore the printers around your office - until they run out of toner/ink, or jam, or just disappear from your network for seemingly no reason. Okay, it’s easy to ignore printers most of the time. Unfortunately, business owners do tend to ignore their printers, and this can get really expensive over time.

Every business has different needs for their printers. Your office might have a low-end consumer-based printer on a few desks, or you have a centralized network printer/copier/scanner that everyone can use. Some businesses might have several of these printers, and others might have gone paperless to free themselves from the expense of paper and toner.

Regardless of your situation, if you have printers, you should have them managed and controlled.

You Can Manage and Control the Expenses Tied to Printing

Printer ink and toner isn’t cheap. Unnecessary printing can really add up over time. That’s why some businesses have opted to go paperless with digital documentation solutions (among other reasons; it’s easier to store, search, share, and backup digital data compared to printed documentation too). A business that normally prints a few thousand documents a year will feel the cost savings after they eliminate printing altogether.

Reducing the amount that your users print can really make a difference over time. For example, enforcing users to only print in black and white unless color is necessary, and enforcing double-sided printing are a few small policies that will reduce your costs.

In a recent survey by Xerox, it was found that 64 percent of small businesses aren’t tracking their printer usage costs. The report also revealed that 47 percent of businesses felt that employees just printing out emails was a big part of their printer usage. There is clearly some waste happening here.

Printer Management is Worth Investing In

A small business can deploy tools to control, report on, and restrict printer usage throughout an office environment. As mentioned before, every business is going to have different requirements and needs, but simply establishing the policies that prevent users from wasting resources by printing out their emails will lead to savings over time.

Another often ignored aspect of owning a printer (or multiple printers) is that, like any device on your network, they are another endpoint. This means they need to be kept updated, maintained, and secure. There have been many cases over the last couple years where cybercriminals have utilized office printers as an entry-point for spreading malware or breaching data. These types of exploits can cost your business a lot more than another ream of paper or toner cartridge.

Consider Going Paperless

This might not always be an easy option for some businesses who rely on printed documents, but taking steps to reduce the amount of printing your business does can help reduce costs and actually make it easier to share, protect, and back up documents. Going fully digital means that documents can be searched, copied, organized, and shared securely, and backed up without requiring paper, toner, or bulky filing cabinets. Today, even contracts can be shared and signed digitally without a single sheet of paper being used.

If you want to learn more about how we can help your business cut costs and reduce the amount of resources you use, give us a call at 020 8626 4485.

Who Fixes Broken Technology with Managed Services?
Taking a Short Look at Emerging Technology
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, January 27 2020

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Network Security Technology Business Computing Tip of the Week Best Practices Cloud Managed IT Services Privacy Hosted Solutions Disaster Recovery Malware Data Backup communications Outsourced IT Hackers Data Recovery Productivity Backup Data Business Innovation IT Services Cloud Computing Productivity Email IT Support Cybersecurity Software VoIP Mobile Devices Computer Business Continuity Small Business Saving Money Upgrade Internet Internet of Things IT Support Automation Information Technology Managed IT services Microsoft Efficiency Business Management Managed IT BDR Mobile Device Management Smartphone Hardware Phishing Server Mobility BYOD Avoiding Downtime Windows 7 Collaboration Save Money Risk Management Budget Artificial Intelligence Quick Tips Hosted Solution Firewall Remote Computing Cost Management Network Data Management Password Ransomware User Tips Compliance Spam Managed Service Provider History Virtual Private Network Windows 10 Personal Information Computers Conferencing Android Business Technology MSP Remote Workers Document Management Printing Telephone Systems Router Smartphones Content Filtering Redundancy Tech Term Networking Hard Drives Passwords Value Communication Audit IT Service Paperless Office Manufacturing Managed Service Solid State Drive Workplace Tips Devices Data Breach Saving Time Recovery Automobile Gadgets Data Security Hybrid Cloud Smart Tech Vendor Windows Server 2008 Project Management Students Utility Computing Instant Messaging SMB Active Directory App Break/Fix Window 10 Software as a Service Spyware Administration Development VPN Financial Technology Wireless Technology Holiday IoT Education Cleaning Downtime Connectivity Employee-Employer Relationship Work/Life Balance Employer-Employee Relationship Employees Vulnerability Regulation Unified Communications Windows Server SaaS Managed IT Service Transportation Government Hacking Online Storage Apple Google Colocation Phone System Help Desk Mobile Device OneNote Microsoft Office WPA3 Social Media Data Protection Money Entertainment Samsung Nanotechnology Proactive IT Private Cloud Wasting Money Application E-Commerce Going Green Streaming Media Office 365 Copiers intranet Mobile Computing Applications Remote Monitoring Human Resources Disaster Black Market Evernote Save Time Smart Technology Customer Relationship Management User Error Wireless Internet Hacker Meetings File Storage Payment Cards Word End of Support Flexibility HIPAA Training Computing Amazon Two-factor Authentication Content Filter iPhone Voiceover Internet Protocol The Internet of Things Payroll Encryption Electronic Medical Records Machine Learning Mobile Bandwidth Voice over Internet Protocol Data Loss Gamification Windows 10 Virtualization Cybercrime Commerce Browser Facebook Analysis Virtual Assistant Operating System Upgrades Monitoring Telephony Business Telephone Professional Services Workers Chromebook e-waste Fiber Optics Advertising Shadow IT Big Data Azure Business Intelligence Social Engineering Backup and Disaster Recovery Marketing Update Mobile Office Proactive Alexa for Business Management Printers Legal Antivirus Computer Repair Lifestyle Dark Web Cybersecurty Travel Social Worker Commute Scam YouTube Microsoft Excel Excel Miscellaneous USB Books Adobe Wireless Charging Emails IT Solutions Gmail Wasting Time Humor Experience Websites Television CrashOverride Mobile Security Information Tablets Microsoft Word Users HBO Search Server Maintenance Inventory Legislation Computer Care Myths Wireless Holidays File Sharing Keyboard Shortcuts PDF Virtual Reality Best Practice WannaCry 5G Tech Support Webinar WIndows Server 2008 PowerPoint Accessory How To Gifts Data Theft Identity Threats NFL Maintenance Touchscreen Display Investment Communitications Comparison Language Unsupported Software Worker Testing Relocation OneDrive Storage iOS Sync Apps Security Cameras Processor Licensing WiFi Data Storage Law Enforcement Medical IT Fraud IT solutions Patch Management Google Drive Peripheral Current Events Music Micrsosoft Data Privacy Scams eWaste IT Management Chrome Google Assistant Co-Managed Services ROI Hosted Desktop Specifications Root Cause Analysis Battery Screen Mirroring Camera Video Games Wi-Fi Computer Accessories Sabotage Sports IT budget Alert Financial Text Messaging Benchmarks Unified Threat Management Reputation eCommerce Edge Windows 10s Outlook Access Control Analytics Digital Signage Credit Cards Settings Hard Drive Employee Managed Services Provider Windows Ink Device Security Twitter Telephone Scalability Company Culture Windows Server 2008 R2 Smart Devices Sales Virus Augmented Reality Point of Sale Cast Robot Projects Health PC Cortana Blockchain Computer Fan Bring Your Own Device Office Tips Safety Identity Theft Office Google Docs Ciminal Hard Disk Drive Shortcut Memory Admin FAQ Business Strategy Facebook Privacy Google Maps Computer Forensics Hyperlink Internet Exlporer Politics Charger Retail App store HaaS Updates Consultant Windows Vendor Management Smartwatch Identities Managing Stress Emergency