Attend IT Limited Blog

Tip of the Week: How to Effectively Task Out Responsibilities

Tip of the Week: How to Effectively Task Out Responsibilities

With so many things that need to be accomplished each day, it always helps to have all the information needed to complete these tasks. If a task has no context assigned to it or no insight into how to approach it, productivity and morale are going to suffer. To prevent this, you need to properly task out your team’s goals. Here, we’ve provided some practices to help.

Creating the Ideal Task

Many productivity gurus (and assorted other authorities on the subject) have lent their expertise and created a rubric to help do just this:

Step + Detail + Deadline + Context = Task

This rubric Is particularly useful for creating single tasks, as well as individual steps in a larger process. Let’s go into these four components piece-by-piece.


With each task, there is going to be some inherent action necessary, so you need to address what that action needs to be. Does someone need to research something, write something, or simply check into something? Tell them what needs to be done for their goal to be accomplished.


You also need to provide additional information concerning each task for context and clarity. This would include things like:

  • The person or department who is responsible for completing this task
  • The purpose of the task that they should strive to accomplish
  • Why this task is important to the overall goal
  • Where any resources can be found to assist with the task and general guidance to help complete it


Once you’ve outlined what the task is, you need to identify when the task should be completed by. This helps ensure that projects are completed in a timely fashion, with certain milestones achieved within a certain timeframe.


Finally, you need to include other pertinent details about a task, including how much time may be spent on it, which project it is for, and what priority level it should have. This gives the person responsible for the task more information as they organize their schedule.

Let’s assume that you want to throw a surprise pizza party for your team, and so you wanted to give one trusted employee (we’ll assume he’s named Bob) the responsibility of ensuring the food was ordered ahead of time. The task you assign to Bob might look like this:

“Order Food for Staff Surprise Party on Friday

Assigned to BOB – Priority 3
*If unable to complete, please inform HR*


  • 3:15 – Get credit card from HR and call Pizzeria Porfirio. Place order for three large pizzas with peppers and onion and 75 of their house special chicken wings to be delivered Friday at 4:45.


  • 1:00 – Call Pizzeria Porfirio to confirm delivery”

That’s all there is to tasking out a process for your team to follow. There are also software solutions available to make this even easier for you and your team, so long as you keep these practices in mind and completely task out the things you assign to others. The clearer the process is, the more likely it is to be successful.

For more handy tips to boost your business’ productivity, make sure you subscribe to our blog!

How the Right Technology Can Help SMBs Reopen Safe...
Why Unified Communication Is Necessary… Especially...

By accepting you will be accessing a service provided by a third-party external to

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Technology Business Computing Network Security Tip of the Week Cloud Productivity Best Practices Data Backup Data Recovery Hackers Managed IT Services Disaster Recovery Privacy communications Hosted Solutions VoIP Data Backup Malware Business Continuity Business Small Business IT Support Outsourced IT Email Software Innovation Mobile Devices IT Services Computer Internet Cloud Computing Cybersecurity Phishing Productivity Efficiency IT Support Saving Money BDR Hardware Ransomware Business Management Upgrade Server Internet of Things Automation Information Technology Smartphone Collaboration Covid-19 Managed IT services Microsoft Managed IT Mobile Device Management Network Mobility Smartphones Meetings User Tips Risk Management Budget Workplace Tips BYOD Compliance Save Money Windows 7 Mobile Device Communication Wi-Fi Gadgets Managed Service Provider Artificial Intelligence Quick Tips Avoiding Downtime Virtual Private Network Google Wireless Computers MSP Remote Computing Firewall Employee-Employer Relationship Remote Work Human Resources Passwords Training Cost Management Password Data Management History Managed Service Users Hosted Solution Spam Data Security Microsoft Office Android Windows 10 Business Technology Telephone Systems Router Maintenance Printer Employer-Employee Relationship Document Management Printing Redundancy Remote Workers Content Filtering End of Support Tech Term Networking Wireless Internet Hard Drives Computing Machine Learning Marketing Solid State Drive Audit Recovery Devices Telephony IT Service Big Data Value Paperless Office Manufacturing Automobile Instant Messaging VPN Personal Information Software as a Service Conferencing Hybrid Cloud Time Management Saving Time Data Breach Dark Web Information Cybersecurty Smartwatch Computer Repair Social Media Government Education Cleaning App Apple Financial Technology Windows Server 2008 Proactive IT Private Cloud Colocation Holiday SMB Active Directory Workstations Customer Service Connectivity Break/Fix Window 10 Mobile Computing Applications Money Work/Life Balance Unified Communications Development Finance Going Green Phone System Black Market Evernote WPA3 Downtime Hacking intranet Remote Working Copier Application SaaS Managed IT Service User Error Employees Hacker Entertainment Samsung Vulnerability Regulation Wasting Money Windows Server Disaster OneNote Word Streaming Media Online Storage PCI DSS Office 365 Flexibility Remote Monitoring Help Desk Infrastructure Nanotechnology Mobile File Storage E-Commerce iPhone Save Time Smart Technology Data Protection Browser Two-factor Authentication Data Loss Copiers Laptop Windows 10 HIPAA Cybercrime Amazon Operating System Encryption Electronic Medical Records Content Filter Customer Relationship Management Regulations Compliance Facebook Payroll Videoconferencing Virtualization Professional Services Workers Bandwidth Payment Cards Blockchain Gamification Leadership Social Engineering Analysis Virtual Assistant Video Conferencing Telephone Voiceover Internet Protocol Cost Advertising Company Culture The Internet of Things Monitoring Voice over Internet Protocol Managed Services Update Proactive AI Streaming Shadow IT Travel Chromebook Legal Office Commerce Lifestyle Alexa for Business Outsource IT Upgrades Project Management Business Telephone Remote Business Intelligence Spyware Management Printers e-waste Fiber Optics Administration Antivirus Azure Smart Tech Vendor Backup and Disaster Recovery Wireless Technology IoT Students Utility Computing Mobile Office Bitcoin Transportation Experience Best Practice WannaCry Mobile Security Internet Service Provider Consultant File Sharing Gmail Wasting Time Innovations PDF Tech Support YouTube Procedure How To Excel Gifts Data Theft Virtual Reality Television CrashOverride NFL Emails IT Solutions Comparison Language Keyboard Shortcuts CRM Apps Computer Care Licensing Identity Myths Google Drive Relocation HBO Storage PowerPoint Accessory Server Maintenance Inventory Chrome Law Enforcement Worker Fraud Display Holidays Organization Current Events eWaste Testing 5G Alert Webinar WIndows Server 2008 Specifications Keyboard Text Messaging Music Unsupported Software Data Privacy Threats Workstation Video Games Touchscreen Sports IT budget Peripheral Investment Communitications Reviews Security Cameras Processor Net Neutrality Work Reputation Battery WiFi Data Storage Edge Google Assistant Co-Managed Services OneDrive iOS Sync Credit Cards Windows Ink Device Security Camera Medical IT Scalability Computer Accessories IT solutions Patch Management Sales Virus Financial Micrsosoft Robot Office Tips Analytics Root Cause Analysis Hard Drive Scams Telework Health IT Management Cortana Access Control ROI Hosted Desktop Benchmarks Point of Sale Unified Threat Management Screen Mirroring Google Docs Ciminal Twitter Sabotage FAQ HaaS Safety Settings Google Maps Projects eCommerce Internet Exlporer Windows 10s Outlook Retail Bring Your Own Device Digital Signage Augmented Reality Updates Employee Managed Services Provider Audits Miscellaneous Windows Identity Theft Identities Memory Admin Windows Server 2008 R2 Smart Devices Biometrics Adobe Wireless Charging App store Social Cast Microsoft Excel Computer Forensics Hyperlink PC Politics Charger Computer Fan Managing Stress Emergency Business Strategy Policy Humor Vendor Management Hard Disk Drive Shortcut Websites Computer Tips USB Books Tablets Microsoft Word Facebook Privacy Solutions Search Worker Commute Scam Legislation Troubleshooting